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Home > Events > COVID-19 Response & Action Plan for the Safety of All Attendees

COVID-19 Response & Action Plan for the Safety of All Attendees

Food & Vine Time Production's number one priority is the safety and health of our staff, exhibitors and guests. We have set forth guidelines to keep everyone safe and to mitigate the exposure risk of everyone involved in each individual event. We hope that you will work with us to ensure the safety of everyone around you and to create a wonderful event experience. Below is a portion of what you can expect to see at each event to ensure health and safety.

General Safety Guidelines

  • All events will have a limited number of guests. The total amount will be determined in collaboration with local authorities
  • Eliminate lines at check-in to assure social distancing is maintained
  • Expanding the layout to encourage social distancing between guests
  • Plastic table coverings will be used, rather than fabric, so that the table coverings can be wiped down every 15 minutes or less as needed
  • Increase cleaning staff to assist in wipe down of guest tables, serving tables, clear trash from tables and event area every 15 minutes or less as needed
  • Requiring all Food & Vine Time Productions staff and volunteers to wear face coverings and gloves
  • Requiring our Check-in staff to wear face coverings and gloves
  • Screening staff, volunteer’s and contracted suppliers for COVID-19 symptoms prior to entering the event site
  • No Tents larger than 10’ x 10’ will be used as an exhibitor activation area (as applicable to outdoor events)
  • Staffing coordinators will be assigned the duty of making sure that these guidelines are being followed by everyone involved

Ticket Holder Safety Guidelines

  • An email will be sent out to all ticket holders in advance of the event. Ticket holders will be asked to self-evaluate before coming to the event. Should they meet any of the following guidelines, they are asked not to attend the event
    • Should a ticket holder have a fever (>100.4 degrees), cough or shortness of breath
    • Should a ticket holder have been on a cruise or traveled internationally in the previous 14 days
    • Should a ticket holder have had close contact with anyone who has been diagnosed with COVID-19 (in the prior 14 days) or are currently in close contact with someone who is showing signs of COVID-19
    • Should a ticket holder show symptoms of COVID-19 in the previous 14 days before the event even without a positive test
  • During the event we ask the following of each guest:
    • Leave events if you begin to have symptoms of COVID-19, which include fever, cough, and shortness of breath.
    • We encourage you to seek medical advice promptly by calling ahead to a doctor’s office or emergency room to get guidance
    • Cover coughs and sneezes with a tissue, then throw the tissue in the trash
    • Wash hands often with soap and water for at least 20 seconds; before eating; and after blowing nose, coughing, or sneezing. If soap and water are not available, use hand sanitizer that contains at least 60% alcohol
    • Avoid touching eyes, nose, and mouth with unwashed hands
    • We kindly require that all guests follow social distancing guidelines and any directional signage or ground displays to keep the appropriate social distance.
    • Handshakes and “high-fives” are often exchanged at events, and these can be ways in which COVID-19 can be transmitted from person to person. Elbows or thumbs up are encouraged to greet neighbors and friends

Exhibitor Safety Guidelines

  • All exhibitors will be asked to self-evaluate before coming to the event. Should they meet any of the following guidelines, they are asked not to attend the event
    • Should an exhibitor have a fever (>100.4 degrees), cough or shortness of breath
    • Should an exhibitor have been on a cruise or traveled internationally in the previous 14 days
    • Should an exhibitor have had close contact with anyone who has been diagnosed with COVID-19 (in the prior 14 days) or are currently in close contact with someone who is showing signs of COVID-19
    • Should an exhibitor show symptoms of COVID-19 in the previous 14 days before the event even without a positive test
  • Masks will be required
  • Restaurants
    • For outdoor events, tables will be set at the back of the tent and must stay in place
    • Guests may not enter the tents
    • A server will stand at the front of the tent to hand samples to the guests from a tray. This will eliminate guest touching other servings of food or utensils while trying to get their sample
  • Wine and Beer
    • Wine and beer sampling products will be poured into the guest’s tasting glass at a distance with a no-touch policy. The bottle or the can is not allowed to touch the glass
    • Beer will either be served by tap handle for kegs, poured into a serving pitcher or poured from a can. No-touch policy will apply all form of beer sample serving

Check-in Safety Guidelines

Check-in for ticket holders may look different than it has in the past. Each event venue is different so please be on the look-out for specific details about check-in to be emailed to you in advance. Check-in guidelines and directions for guests, exhibitors and staff will be emailed prior to event. Once on-site, please follow signage and directions given by the check-in staff to ensure and safe and quick check-in.

  • Safety Guidelines for Guest Check-in
    • Staff will be required to wear face coverings during the event
    • Staff will be required to wear gloves during the event
    • Staff will sanitize iPad/iPods between each use if it is touched by a guest
    • Staff will give guests wristbands to put on themselves, though they will ask them to put them on in front of staffers before they move on to the next station
    • Glasses will be sanitized in advance and sealed in a box until they are opened for the event. The staff will open a box of glasses so that guest may reach in and retrieve their own glass. Glass boxes will be opened upside down so that the guest pulls the glass by the bottom instead of by the rim of the glass

Staff Safety Guidelines

  • All staff will be required to wear gloves during the event
  • Staff will be asked to wash their hands or use hand sanitizer often throughout the set-up and duration of the event
  • Should a staff member begin to display symptoms, they are required to immediately leave the premise and not return. The health department will be notified
  • The morning of event, all staff will check temperatures, and answer a series of questions before coming to event venue. Food & Vine Time Productions staff collecting data will fill out forms for individuals and keep them on file.
  • When staff arrives on site, their temperature will be taken
  • Should a staffer have been on a cruise or traveled internationally in the previous 14 days, they will not be allowed to work the event
  • Should a staffer have had close contact with anyone who has been diagnosed with COVID-19 (in the prior 14 days) or are currently in close contact with someone who is showing signs of COVID-19, they will not be allowed to work the event
  • Should a staffer show symptoms of COVID-19 in 14 days prior to the event, they will not be allowed to work the event, even if they do not have a positive test
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